The Centre for Gender Advocacy is committed to employment equity as an ongoing process. People with disabilities, women, Indigenous peoples, members of racialized groups and members of other historically marginalized communities are encouraged to apply. When candidates do not differ significantly in merit, and one such candidate belongs to a historically underrepresented group, Employment Equity requires that the member in this group will be selected. Please indicate clearly in your cover letter if you would like to be considered for Employment Equity.
The Administrative Coordinator will work at the office located at 2110 Mackay (there is a second office at 1500 de Maisonneuve West, suite 404). The 2110 Mackay office is on the ground floor. There is a ramp outside leading to the front door that is suitable for use with wheelchairs and other mobility aids, however the front door itself is not automated. Please ring the doorbell located to the right of the door to have someone open it for you. The front door measures 31” / 78 cm and it is the narrowest door in the office. Once inside, the space is wheelchair accessible.
There is a large gender-neutral washroom measuring 9’5” x 6’11” / 2.87 m x 2.10 m with 2 grab bars next to the toilet.
ABOUT THE CENTRE FOR GENDER ADVOCACY:
The Centre for Gender Advocacy (the Centre) is an independent, student-funded, Concordia University organization, mandated to promoting gender equality and empowerment particularly as it relates to marginalized communities. This mandate is achieved through ongoing programming, campaigns, resources, services, advocacy and a commitment to accessibility.
The Centre is a collaborative work environment in which all core staff provide support for ongoing projects, and as such, while the candidate will be hired for the position of Administrative Coordinator, they are also expected to contribute to and participate in fulfilling all aspects of the Centre’s mandate.
TASKS AND RESPONSIBILITIES INCLUDE:
• Assuring smooth administrative functioning of the organization
• Organizing meetings and trainings of the volunteer board of directors (and board committees) and all accompanying administration
• Ensuring the board is up to date on the financial state of affairs and facilitating financial literacy of board members, ensuring financial transparency and accountability of the organization
• Coordinating finance committee, facilitating financial planning and the development of annual budget in cooperation with the finance committee and other coordinators
• Liaising with accountant, managing accounts, ensuring bills and employees are paid
• Communicating with coordinators about their respective budgets and facilitating their access to them
• Welcoming Centre’s users and answering questions on the Centre’s services as needed in person, by phone, and by email
• Liaising with Concordia administrative bodies and services
• Communicating with the landlord about rented space and overseeing the lease
• Developing, maintaining and updating policies
• Overseeing the Centre’s small lending library (including maintaining and expanding the library, developing systems as necessary)
• Coordinating space bookings and other community resources
• Maintaining information databases of personnel, volunteers, community partners, resources, etc. in collaboration with other staff members
• Office management, including including archiving, filing, computer and communication systems
• Working with other staff to maintain clean, organized and welcoming spaces
• Self-motivated and organized, with excellent time management and communication skills
• Proven experience in the field of administration for nonprofits
• Good-to-excellent working background with budgets and financial planning
• Demonstrated proficiency with Microsoft Excel and Google Suite
• Bilingual in written and spoken English and French
• Able to work in an office that is open to the public and where people frequently drop in to access services
• Solution oriented
• Able to work well both independently and collaboratively in a non-hierarchical, feminist, anti-racist environment
• Demonstrated dedication to social justice particularly as it relates to gender and its intersections
• Familiarity with Concordia University, its institutions and its campus organizations
• Experience in active listening and frontline services
• Experience in the development and drafting of policy for community-based organizations
• Experience working with nonprofit boards, non-hierarchical environments and collective decision making
• Knowledge of Montreal area community groups
• Experience with volunteer coordination
• Ability to use Quickbooks
Contract Duration: This is a one year renewable contract with a 3-month probation period.
Salary: Starting salary is $19.48/hour for 20 hours a week for a two-week training period, then 35 hours a week from then on, as well as 4 weeks of paid vacation and health benefits after the 3 month probation period.
Application Deadline: Please send cover letter and CV by May 13th, 5 PM to hiring[at]genderadvocacy.org with “Administrative Coordinator Application” in the subject line. Cover letters can be addressed to the Hiring Committee.
Expected Start Date: Two-week part-time training period begins June 11, full-time contract begins June 25.