Hive Cafe External Coordinator
Wage: $17.00 / hour
Duration: 5 month contract
July 1 – August 15: 8 – 10 hrs / week (may incur additional hours)
August 15 – December 20: 15-20 hrs / week (may incur additional hours)

How to Apply:

Deadline to apply: June 15, by 5pm
Interview Dates: June 17, 18, 19
Start Date: July 1 (training) 2019

To apply, please fill out this google form:

https://forms.gle/mWbXxmMFycW6LTxJ8

Any issues with the form, please email your application with a CV and Cover Letter to events.hivecafecoop@gmail.com

Responsibilities:

• Cultivate and maintain communications with clients (users) and partners
• Coordinate and manage email, forms and Google Calendar for events/catering.
• Collaborate and liaise on behalf of clients (users) with other coordinators re:
  • Payroll and invoicing
  • Catering orders and delivery
  • Event requests and equipment
  • Marketing and Engagement
  • Menu development
• Liaise with the Concordia Student Union, Security, Hospitality, and Environmental Health and Safety.
• Ensure that all applicable Concordia University and Hive hospitality and event policies are followed (including insurance).
• Ensure all required forms are signed and returned within university deadlines.
• Forward all signed documents to Concordia Security’s Event Analysis.
• Bottomline Event Supervision Schedule; coordinate worker members to supervise the events; or fill-in if necessary (different wage)
• Use existing policy to oversee human resources, including recruitment, training, providing feedback performance, and ongoing development as well as keep operations manual up to date – with regards to Events Supervision.
• Maintain records of all events and deposit fees in accordance with Hive administrative guidelines.
• Help establish, document and update procedures related to space bookings.
• Generate quarterly Event reports for the Hive board of Directors
• Receive, respond to and coordinate catering order requests
• Manage catering equipment, including maintenance, purchasing and storage
• Coordinate and bottomline order deliveries
• Engage in community awareness initiatives and outreach as required;
  • interact with cooperative members to regularly assess and evaluate the degree of community satisfaction;
  • recommend and implement new initiatives to keep up with demand and market changes
• Collaborate with Marketing committee
• Some website and social media content maintenance
• Support the Cafe & worker-members on the floor – one day per week
• Easily shares expertise, mentors others, and fosters a climate of experiential learning, growth, and improvement, as well as ongoing personal and collective development.
• Continues their own education/training as required to develop and acquire new skills in leadership, hospitality, and food issues.
• Upholds and promotes the social, environmental, and economic sustainability of the café as outlined in the cooperative’s constitution
• Ensures the financial viability of the Hive Cafe and work in collaboration with the BOD to ensure its financial sustainability.

Qualities and Assets:

• Good problem-solving and improvising abilities
• Works very well with others and in a team dynamic
• Self motivated
• Has an understanding of the importance of maintaining good client relationships
• Good understanding of google drive and its applications (google sheets, forms, etc)
• Amazing organizational skills a must
• Understanding of Concordia food groups an asset

Experience:

• At least 2 years experience in a coordinator position, preferably pertaining to events, catering and event planning.
• Experience in a role where multi-tasking skills were a must.
• Experience working in a cooperative setting a plus.
• Experience with invoicing and record-keeping.
• Experience working with Hospitality Concordia, Concordia Security, Concordia Student groups or a good understanding of the inner workings of Concordia University (not mandatory, but a definite asset)