Hours:​10 hours/week
Start date:​June 8, 2015 (1 year contract, with possibility to renew) Pay rate:​$15/hour

About the Concordia Greenhouse

The Concordia Greenhouse Project is a collectively run, consensus­based, non­profit organization. It uses the Henry H. Hall Building rooftop greenhouse as an all­organic space geared towards community, education and sustainable horticulture. The Greenhouse is a year­round green space that hosts workshops, projects and events raising awareness around food issues and alternatives to mainstream consumerism.

We aspire to strengthen the urban agriculture movement at Concordia University and in Montreal by growing local produce using ecological practices, providing experiential learning opportunities through volunteering, internships and jobs, and networking with other like­minded individuals and organizations.

RESPONSIBILITIES AND TASKS

Accounting and Financial Management

• ●  Manage and oversee general accounting cycle
  • ○  Prepare financial statements, trimesterly reports and forecasts
  • ○  Monitor budgets, cash flow and financial reports
  • ○  Manage and complete deposits, as needed
  • ○  Monitor expenses, including replenishing petty cash on monthly basis
• ●  Strengthen and develop internal financial accountability framework
  • ○  Provide financial training for Collective members, staff and Board of Directors (BOD), as

    needed

  • ○  Support Collective members with their budgets, as needed
  • ○  Participate in the Finance Committee
  • ○  Report financial picture to Collective on a monthly basis, or as needed
• ●  Payroll processing
  • ○  Review, approve and transmit payroll to payroll company
  • ○  Maintain regular payroll schedule, according to predetermined pay periods
• ●  Prepare for external audit/financial review and related reports
  • ○  Manage internal controls, related reports and procedures
  • ○  Act as contact person for accountant and government, as needed
• ●  Prepare documents for year­end reports and declarations

○ Act as contact person for accountant and government, as needed

● Maintain yearly insurance status

Bookkeeping

• ●  Input all transactions into Sage 50 (Simply Accounting) software
  • ○  Code source documents such as invoices and receipts to the appropriate accounts
  • ○  Record transactions in journals and the general ledger for accounts payable, accounts

    receivable and payroll

  • ○  Reconcile accounts on monthly basis
• ●  Maintain internal financial records
  • ○  Upload bank statements
  • ○  Manage budgets and cashflow statements, including financial projections
  • ○  Prepare trimesterly financial reports for the BOD and Collective
• ●  Annual Budget creation
  • ○  Collaborate with Treasurer and Financial Committee to compile yearly fixed costs budget
  • ○  Propose draft budget for review by Collective and BOD
  • ○  Facilitate the creation of the annual budget
  • ○  Present budget and financial statements at Annual General Meeting

    QUALIFICATIONS

• ●  At least 2 years of experience with bookkeeping, payroll, or related fields
• ●  Experience with computerized accounting software (SAGE 50, an asset)
• ●  Knowledge of not­for­profit financial management and structure
• ●  Experience and interest in non­hierarchical group decision­making and governance
• ●  Bilingualism (English/French), an asset
• ●  Familiarity with the Concordia Greenhouse and the organization’s goals, an asset

  ATTRIBUTES

• ●  Strong organizational and time management skills
• ●  Excellent interpersonal skills
• ●  Detail­oriented, professional and punctual
• ●  Ability to work efficiently in a self­directed and dynamic work environment

  To apply, please submit your CV and cover letter to ​admin@concordiagreenhouse.com ​no later than Monday May 25, 2015 at 5pm.​Thank you for your interest in the Concordia Greenhouse!

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