The Financial Coordinator works in collaboration with with Executive Director, Treasurer of the Board of Directors and the Fundraising Team to ensure the sound financial position of Head & Hands. They are responsible for operational side of finances, support with budgeting, and some human resources tasks. This position is a member of the collective decision-making body at Head & Hands.
Tasks:
- Ensure that SAGE reflects all of our current operations (ensuring that all debits and credits are managed for specific programs according to account codes)
- Preparing quarterly reports to the Board and meeting Board Treasurer regularly
- Oversee accounts payable, payroll (twice a month), accounts receivable and deposits
- Ensure that payroll remittances to government are reported and paid (deductions at source/employer expenses)
- Execute withdraws from monthly donors (credit card and direct debit)
- Monthly reconciliation and revenue-expenses reports
- Prepare and print tax receipts for charitable donations
- Work with the Auditor to prepare Financial Statements and prepare documents for annual audit
- Ensure that operational systems are effective and efficient (i.e. explore Sage Drive to modernize work)
- Assist in budgeting and financial management
- Serve as controller for program expenditures
- Manage program petty cash and/or reimbursements to staff
- Government Documents
Prepare & file charitable tax returns
- Compile and submit GST/QST reimbursement requests (every 6 months)
- Prepare & issue T4, Relevé 1 and other year-end payroll forms
Human Resources
- Manage Head & Hands’ private health insurance plan
- Prepare Records of Employment as needed
- Prepare timesheets for new staff
Collective Duties
- Participate in staff meetings and team retreats
- Supervise 0-2 permanent staff members as needed
- Attend and support Head & Hands events
- Contribute to policy work and take part in internal committees
- Assist in the maintenance of Head & Hands (i.e. Spring Cleaning, recycling)
- Represent Head & Hands as needed
Salary of 18$/h
