Summer Job: Administrative Assistant
CHIP is a registered charitable not-for-profit organization with the mission to provide continuing programs, services and support in English for people affected by hearing loss. CHIP is currently offering a summer-student employment opportunity as Administrative Assistant at its Head Office located in Notre Dame de Grace, Montreal (near Concordia Loyola Campus).
CHIP’s Summer-Student Program provides an opportunity to learn about running a non-profit organization, develop your skills, interact with staff, volunteers and members, and get a great long-term reference for future job opportunities. You will work under the supervision of the Executive Director, who will provide you with training, guidance, support and ongoing developmental feedback.
The role of the administrative assistant is to ensure efficient and timely operations of the office so as to support and enhance the work of the organization.
Tasks and responsibilities:
Office support: keep contact relationship management (CRM) updated and manage the CRM cloud computing system / create and keep organized cloud management file system / coordinate mailings and correspondences with the CRM/ develop office systems and protocols, including maintenance of the CRM system/ manage data entry protocols / elaborate purchase orders and maintain supplies & equipment / answer phone calls, voicemail, fax and administer e-mail and website;
Programs & services committee: assist and support programs and services committee with registration and membership sign-in lists/ participate in staff/ board meetings and retreats /edit and assist with program plans / prepare educational and outreach materials, and special documents;
Communication committee: assist and support communication committee with distribution of promotional material / support social media development / develop distribution lists and potential new leads/ develop resource manuals, templates and tools for computer technology and maintenance.
Skills and Qualifications:
Desired level of education: post-secondary student;
Previous office training from either college, university or vocational training programs;
Fluency in English (written and verbal) is required. French is an asset but not mandatory;
Excellent verbal and written communication skills. Ability to articulate clearly on the phone and in person;
Demonstrate organizational, problem-solving and planning skills. Ability to prioritize and meet regular deadlines, and to work well in a team environment;
Willingness to use assistive listening devices and techniques with our members;
High degree of accuracy and attention to detail especially when entering information into CRM system;
Computer competency: Windows, Microsoft Office, e-mail and internet research and cloud computing system;
This program is an enriching experience. The environment is inclusive and adaptative, open and welcome to all students. Students with hearing loss or member of a visible minority are strongly encouraged to apply:
*Please include a cv and cover letter*
Duration of the summer program: 6 to 8 weeks
Start date: June 5th, 2017 (may change based on the grant)
Number of hours per week: 35 hours
Hourly wage rate: To be discussed
The funding for this position is provided by the federal government grant and a few conditions must be considered: applicant must be between 15 and 30 years of age (inclusive) at the start of employment; registered as a full-time student during the preceding academic year; intends to return to school on a full-time basis during the next academic year; Canadian citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act* and; legally entitled to work according to the relevant provincial / territorial legislation and regulations.
*Foreign students are not eligible under this program
Job Type: Full-time
Salary: $12.00 /hour approx
•High school or equivalent
•Administrative Assistant: 1 year