The application deadline is June 18. Interviews will take place during the week of July 3.
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The Centre for Community Organizations (COCo)
The Centre for Community Organizations (COCo) is a non-profit that works to nurture an inclusive, social-justice oriented Quebec community sector where grassroots organizations can thrive. We believe that is an important part of creating a more just and equitable society overall. To this end, COCo provides training, accompaniment, and technological support to small, ground-up, and social-justice focused organizations. We also use our research to steward dialogue and change on issues of inclusion and diversity in the Quebec non-profit sector.
About the Job
The people hired will join the team as two of three Organizational Development and Training Coordinators. The three ODT Coordinators are jointly responsible for overseeing and supporting COCo’s facilitation and consulting services to nonprofit organizations in Quebec, focussed around organizational development, and anti-oppression work. COCo offers accompaniment services to 50-100 organizations per year, and these services are evolving quickly to respond to the needs of the sector and our own Theory of Change.
As a member of COCo’s highly collaborative team, the person in this role will actively take part in internal conversations on organizational development and contribute to other collective management tasks.
ODT Coordinators, depending on workload and organizational capacity, will also support grassroots community organizations to thrive through individual accompaniment, facilitation and training.
|Application deadline: June 18. Ideal start date is August 14.
Contract length: One year, renewable
Hours: 30 hours a week. Occasional early morning, evening and weekend work will be required with notice.
Compensation: $33.92 an hour with annual 2% increases
Benefits: Health insurance, pension plan, 4 weeks vacation as well as 2 weeks paid off in December, biweekly stipend to cover work-from-home costs while this is required by COVID.
Tasks and Responsibilities:
Organizational Development and Training Coordination:
- Carry out the regular administrative tasks needed to sustain our organizational development and training services, including updating our database, ensuring contracts are signed, and invoices have been sent
- Lead assessments with community groups to help identify their core needs and areas for growth and then play matchmaker with our team of skilled affiliate facilitators
- Coordinate the consulting and facilitation team, including: hiring and training new team members, building baseline capacities for a diverse team, supporting facilitators in professional development, and designing opportunities for connecting and learning as a team
- Ensuring supportive working conditions for facilitators, including working with facilitators navigating complex accompaniments (e.g. anti-racism, coaching, strategic planning, conflict mediation, HR, team leadership & development)
- Manage relationships with clients in collaboration with the facilitation team, including problem-solving when difficulties arise
- Collaborating with the ODT Coordinators and other staff in the enhancement and deployment of COCo’s information and referral service (info-COCo’s), helping enhance the intake process and triage requests from organizations dealing with issues in their day-to-day work
- Develop and maintain an internal archive of training, facilitation, and process design tools for the consulting team in collaboration with the Communications and Events Coordinator and other members of the team
- Provide oversight and strategic orientation for our organizational development and training services centering anti-oppressive practices, in collaboration with the Executive Coordinator, Programs. This includes developing regular feedback practices, creating and evolving data management systems, monitoring finances of the program, processing facilitator invoices and leading and implementing changes to our services
- Actively contribute to collective management discussions, as well as to COCo’s organizational development
- Provide human resources support and participate in co-supervision
- Participate in collective tasks including office and phone coverage and office maintenance
- Actively engage in critical reflection (both individually and organizationally) about anti-oppression, social justice and accessibility principles and their implementation in the workplace
Organizational Health Consultant:
Based on the ODT Coordinator’s workload and organizational capacity, they may further support the health and wellbeing of grassroots community organizations (up to a maximum of 10% of Coordinator’s workload) by:
- Accompanying organizations through long-term organizational change (vision and mission work, strategic planning, restructuring etc.)
- Designing and facilitate workshops, training, and group change processes
- Continuing the development of organizational change strategies related to anti-oppression, anti-racism, and social justice values
- Mediating interpersonal conflicts within organizations
What We’re Looking for in a Candidate:
The ideal candidates have a gift for understanding and articulating the needs of organizations and the kind of support they could use. They are passionate about fostering anti-oppressive values and organizational change in the community sector. They bring a sharp understanding of organizational social justice and anti-racism work and a commitment to supporting facilitators in that context. They have a love for coaching and supporting others in their work, and they like to work in a team.They don’t find administration overwhelming, love creative problem solving, and can see the big picture and the long game. They enjoy translating an organizational vision into day-to-day practices, and making informed choices about where and how to allocate our resources. They care about the well-being of the Quebec community sector!
No candidate will have everything on this list, and you don’t need to! We encourage applications from candidates who meet some of the qualifications and are excited about the job. Particularly for this role, because there are three ODT Coordinators, we can create a complementary skillset.
Qualities and skills:
- Organized and able to stay on top of (and even enjoy!) administrative work
- Capable of strategic thinking on behalf of the organization and the program
- Able to design, manage and improve systems
- Responsiveness to emerging needs and issues and ability to generate creative and people centered solutions
- Able to discern a process, path or boundaries when presented with complex organisational situations
- Ability to offer coaching, support, and mentorship to our facilitators
- Have supervision skills that can be applied within a collaborative structure
- Depth of understanding of anti-oppression and anti-racism
- Ability to listen deeply and communicate clearly
- Demonstrates responsibility and leadership
- Desire to support COCo’s commitment to amplifying marginalized voices in the community sector
- Bilingualism: functional fluency in both French and English
- Ease with learning and using existing software (e.g. Google Drive, Salesforce)
Experience or Training:
- Experience and interest in working in collaborative contexts
- Experience in conducting and analyzing needs assessments
- Experience in leading groups, overseeing processes and structures, and/or providing supervisorial support
- Experience in training consultants, trainers, and facilitators
- Experience in implementing anti-oppression practices in organizations
- Experience with Quebec’s community sector
- Experience with consulting, facilitation and/or mediation, training in organizational development contexts preferred
- Understands major components of organizational health (e.g. people management systems, workplace culture, strategic planning, governance and processes etc.)
- Developed understanding of anti-racism and other social justice movements, and their applications in facilitation and consulting
- An understanding of barriers experienced by racialized and other marginalized communities in Quebec
- Understands process consulting approach
You will join a team of 7-9 staff members and a community of affiliated facilitators:
- A highly collaborative and non-traditional work environment
- A Leadership Circle of 3 Executive Co-Coordinators
- A dynamic team that is comfortable working at different paces
- Currently, COCo is working remotely, collaborating across virtual platforms. We are working on a hybrid and collective return-to-work policy. We can share our thoughts on this during the interviews
- In regular times, COCo staff work out of an open office environment in downtown Montreal/Tiohtià:ke/Mooniyaang
COCo currently conducts its business virtually, with occasional hybrid or in-person meetings. COCo’s physical offices and bathrooms are wheelchair accessible. As we are in a shared building, we cannot guarantee a scent-free space. However, we aim to have a scent-reduced space. We are still learning about online accessibility as it relates to our work from home practices. If you have specific questions relating to the accessibility of our work from home practices or our physical office space, please email Naïma at firstname.lastname@example.org.
All candidates are asked to fill out this form, in English or in French, instead of a cover letter. The form will also ask you to include your resume in a PDF format. Note that you cannot edit your responses after they have been submitted. If you have any problems with the form, please contact Emilia Gonzalez (email@example.com).
Our Hiring Process:
We evaluate all applications anonymously, to ensure a higher degree of objectivity in our selection process. Only candidates chosen for an interview will be contacted. Interviews will be conducted in both English and French and should take place during the week of July 3.
If You Wish to be Considered for Employment Equity:
At COCo, we believe our work is stronger when it benefits from the experience, knowledge and wisdom of people who have faced systemic barriers. We encourage, among others, Indigenous people, Black, people of colour, people with disabilities, people identifying as LGBTQI2, women, formerly incarcerated or institutionalized people, immigrants and people from working class backgrounds to apply. We also understand that applicants may experience a number of these identities simultaneously in ways that reinforce and nuance their experience. We are committed to creating an organization as diverse as the communities we serve.
If you wish to be considered for employment equity, you can let us know in the application form.