The application deadline is October 30th 2023. Interviews are expected to take place during the week of November 13th 2023, with an ideal start date of November 20th 2023.
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The Centre for Community Organizations (COCo)
The Centre for Community Organizations (COCo) is a provincial non-profit organization that works to build an inclusive, social justice-oriented Quebec community sector where grassroots organizations can thrive. We believe that is an important part of creating a more just and equitable society overall. To this end, COCo provides training, accompaniment, and technological support to small, ground-up, and social-justice focused organizations. We also use our research to steward dialogue and change on issues of inclusion and diversity in the Quebec non-profit sector.
|Type and term of contract: One year, renewable.
Hours: 24 hours per week. Early morning, evening and weekend work may be required from time to time with advance notice.
Compensation: $27.30 per hour
Benefits: Health insurance, pension plan, 4 weeks vacation and 2 weeks paid leave in December.
About the Job
The Project Coordination Assistant is primarily responsible for offering communications, event planning, logistics, and administrative support to two projects at COCo:
- Communications and Events: An internal project at COCo which oversees our communications, marketing, and social media strategies.
- ateliers/C: A COCo project which organizes a public facing series of events by and for community organizations to learn from each other, share knowledge and foster a network of learning communities (more information about ateliers/C)
The Project Coordination Assistant will be supervised by COCo’s Communications and Events Coordinator and ateliers/C Coordinator in order to undertake work in both projects.
Duties and Responsibilities
- Communications and Events Coordination Support (45%)
- Support with public and miscellaneous communications needs as they arise, e.g. newsletters, social medias and promoting internal COCo job openings to our networks
- Support the publications of blog posts and articles as well as offer translating needs at times
- Maintain and support redesign of the website, with the support of COCo internal IT Coordinator and Communications Coordinator
- Creating and maintaining a consistent aesthetic for communications, in line with principles of accessibility and anti-oppression
- Developing and updating documentation for organizational memory / knowledge transfer with regards to the previous points.
- Support other general communications administration.
- Atelier/C Coordination Support (45%)
- Assist ateliers/C Coordinator with process design, scout for new collaborators, trainers and facilitators
- Assist the ateliers/C coordinator with event promotion and outreach: social medias, Eventbrite, newsletter
- Build lasting, trusting relationships with grassroots organizations, BIPOC and other marginalized communities: identify community groups, participate in partnership events
- Support logistical planning and execution: preparation of materials (e.g. slides, handouts), coordinating with vendors if needed (e.g. catering), setting up physical or virtual event rooms and hosting as participants arrive, taking photographs, updating relevant web pages, etc.
- Assist ateliers/C coordinator with evaluation and reporting activities
Collective Collaboration (10%)
- Actively contribute to collective management discussions, as well as to COCo’s organizational development
- Provide human resources support and participate in co-supervision
- Participate in collective tasks including office and phone coverage and office maintenance
- Actively engage in critical reflection (both individually and organizationally) about anti-oppression, social justice and accessibility principles and their implementation in the workplace
- Other tasks as assigned
What We’re Looking for in a Candidate:
The ideal candidate will be skilled in a variety of communications, event planning, logistics, and design processes and have a passion for collaborative team work! They are a strong planner and are able to coordinate and complete work in a timely manner with their team members. They are motivated and comfortable moving between collaborative and independent work. A background in communications (social media, design, newsletters, etc.) event planning, website management, marketing, project management, and/or facilitation are all strong assets.
Additionally, our ideal candidate is passionate about fostering anti-oppressive values and organizational change in the community sector. Combining creativity, communications and problem solving skills, they bring a sharp understanding of social justice and anti-racism work to their role. They have an ability to engage in dialogue about complex issues with people coming from a broad range of perspectives, identities, and backgrounds.
Qualities and skills:
- Experience in communications or marketing, particularly social media, websites, and newsletters
- Skilled in content creation across multiple communication platforms (text, visuals, and video)
- Project management and logistics planning experience
- Organized and able to stay on top of (and even enjoy!) administrative work
- Capable of strategic thinking on behalf of the organization and the program
- Able to design, manage and improve systems is a strong asset
- Responsiveness to emerging needs and issues and ability to generate creative and people centered solutions
- Able to discern a process, path or boundaries when presented with complex organizational situations
- Able to navigate two projects simultaneously and work with multiple Coordinators
- Strong collaborative and team working skills
- Depth of understanding of anti-oppression and anti-racism
- Ability to listen deeply and communicate clearly
- Demonstrates responsibility and leadership
- Desire to support COCo’s commitment to amplifying marginalized voices in the community sector
- Bilingualism: functional fluency in both French and English
- Proficiency with written and spoken English is a strong asset
- Ease with learning and using existing software (e.g. Google Drive, Salesforce)
Experience or Training:
- Experience and interest in working in collaborative contexts
- Experience in communications management
- Experience in project management and or logistics planning
- Experience in graphic design processes
- Experience in implementing anti-oppression practices in organizations
- Experience with Quebec’s community sector
You will join a team of 7-9 staff members and a community of affiliated facilitators:
- A highly collaborative and non-traditional work environment
- A Leadership Circle of 3 Executive Co-Coordinators
- A dynamic team that is comfortable working at different paces
- Currently, COCo is working remotely, collaborating across virtual platforms. We are working on a hybrid and collective return-to-work policy. We can share our thoughts on this during the interviews
- In regular times, COCo staff work out of an open office environment in downtown Montreal/Tiohtià:ke/Mooniyaang
COCo currently conducts its business virtually, with occasional hybrid or in-person meetings. COCo’s physical offices and bathrooms are wheelchair accessible. As we are in a shared building, we cannot guarantee a scent-free space. However, we aim to have a scent-reduced space. We are still learning about online accessibility as it relates to our work from home practices. If you have specific questions relating to the accessibility of our work from home practices or our physical office space, please email Estelle at firstname.lastname@example.org.
All candidates are asked to fill out this form, in English or in French, instead of a cover letter. The form will also ask you to include your resume in a PDF format. Note that you cannot edit your responses after they have been submitted. If you have any problems with the form, please contact Estelle Davis (email@example.com).
Our Hiring Process:
We evaluate all applications anonymously, to ensure a higher degree of objectivity in our selection process. Only candidates chosen for an interview will be contacted. Interviews will be conducted in both English and French and should take place during the week of November 13th.
If You Wish to be Considered for Employment Equity:
At COCo, we believe our work is stronger when it benefits from the experience, knowledge and wisdom of people who have faced systemic barriers. We encourage, among others, Indigenous people, Black, people of colour, people with disabilities, people identifying as LGBTQI2, women, formerly incarcerated or institutionalized people, immigrants and people from working class backgrounds to apply. We also understand that applicants may experience a number of these identities simultaneously in ways that reinforce and nuance their experience. We are committed to creating an organization as diverse as the communities we serve.
If you wish to be considered for employment equity, you can let us know in the application form.