We’re hiring an Organizational Development and Training Coordinator replacement position.

The Centre for Community Organizations (COCo) is hiring an Organizational Development and Training Coordinator replacement position.

The application deadline is November 29th 2024. Interviews are expected to take place during the week of December 9th 2024.

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The Centre for Community Organizations (COCo) is a non-profit that works to nurture an inclusive, social-justice oriented Quebec community sector where grassroots organizations can thrive. We believe that is an important part of creating a more just and equitable society overall. To this end, COCo provides training, accompaniment, and technological support to small, ground-up, and social-justice focused organizations. We also use our research to steward dialogue and change on issues of inclusion and diversity in the Quebec non-profit sector.

About the Job

The person hired will join the team of three Organizational Development and Training Coordinators (ODT). The three ODT Coordinators are jointly responsible for overseeing and supporting COCo’s facilitation and consulting services to nonprofit organizations in Quebec, focussed around organizational development, and anti-oppression work. COCo offers accompaniment services to 50-100 organizations per year, and these services are evolving quickly to respond to the needs of the sector and our own Theory of Change.

As a member of COCo’s highly collaborative team, the person in this role will actively take part in internal conversations on organizational development and contribute to other collective management tasks.

ODT Coordinators, depending on workload and organizational capacity, will also support grassroots community organizations to thrive through individual accompaniment, facilitation and training.

Application Deadline: November 29th 2024. The ideal start date is January 13th 2025

Type and term of contract: One year.

Hours: 30 hours per week. Early morning, evening and weekend work may be required from time to time with advance notice.

Compensation: $33.92 per hour

Benefits: Health insurance, pension plan, 4 weeks vacation and 3 weeks paid leave in December.

Tasks and Responsibilities:

Organizational Development and Training Coordination (65%):

Carry out the regular administrative tasks needed to sustain our organizational development and training services, including updating our database, ensuring contracts are signed, and invoices have been sent
Guiding COCo staff in the enhancement and deployment of COCo’s information and referral service (info-COCo’s), helping enhance the intake process and triage requests from organizations dealing with issues in their day-to-day work
- Coordinate access to Grant Connect for groups through the info-COCo program, demonstrate to groups how the tool works
Develop and maintain an internal archive of training, facilitation, and process design tools for the consulting team in collaboration with the Communications and Events Coordinator and other members of the team
Support assessments with community groups to help identify their core needs and areas for growth and then play matchmaker with our team of skilled affiliate facilitators in the ODT and Technology programs
Support the coordination of the consulting and facilitation team, including: hiring and training new team members, building baseline capacities for a diverse team, supporting facilitators in professional development, and designing opportunities for connecting and learning as a team
Ensuring supportive working conditions for ODT and Technology facilitators, including working with facilitators navigating complex accompaniments (e.g. anti-racism, coaching, strategic planning, conflict mediation, HR, team leadership & development)
Support the management of relationships with clients in collaboration with the facilitation team, including problem-solving when difficulties arise
Provide oversight and strategic orientation for our organizational development and training services centering anti-oppressive practices, in collaboration with the Executive Coordinator, Programs. This includes developing regular feedback practices, creating and evolving data management systems, monitoring finances of the program, processing facilitator invoices and leading and implementing changes to our services

Collective Collaboration (25%)

Actively contribute to collective management discussions, as well as to COCo’s organizational development
Provide human resources support and participate in co-supervision
Participate in collective tasks including office and phone coverage and office maintenance
Actively engage in critical reflection (both individually and organizationally) about anti-oppression, social justice and accessibility principles and their implementation in the workplace
Support the Tech coordinator in coordinating staff technological needs (purchase of new material, fixing broken materials, etc)

Organizational Health Consultant (5%):

Based on the ODT Coordinator’s workload and organizational capacity, they may further support the health and wellbeing of grassroots community organizations (up to a maximum of 5% of Coordinator’s workload) by:

Accompanying organizations through long-term organizational change (vision and mission work, strategic planning, restructuring etc.)
Designing and facilitate workshops, training, and group change processes
Continuing the development of organizational change strategies related to anti-oppression, anti-racism, and social justice values
Mediating interpersonal conflicts within organizations

What We’re Looking for in a Candidate:

The ideal candidate has a gift for understanding and articulating the needs of organizations and the kind of support they could use. They are passionate about fostering anti-oppressive values and organizational change in the community sector. They bring a sharp understanding of organizational social justice and anti-racism work and a commitment to supporting facilitators in that context. They have a love for coaching and supporting others in their work, and they like to work in a team.They don’t find administration overwhelming, love creative problem solving, and can see the big picture and the long game. They enjoy translating an organizational vision into day-to-day practices, and making informed choices about where and how to allocate our resources. They care about the well-being of the Quebec community sector!

No candidate will have everything on this list, and you don’t need to! We encourage applications from candidates who meet some of the qualifications and are excited about the job. Particularly for this role, because there are three ODT Coordinators, we can create a complementary skillset.

Qualities and skills:

Organized and able to stay on top of (and even enjoy!) administrative work
Capable of strategic thinking on behalf of the organization and the program
Able to design, manage and improve systems
Responsiveness to emerging needs and issues and ability to generate creative and people centered solutions
Able to discern a process, path or boundaries when presented with complex organizational situations
Ability to offer coaching, support, and mentorship to our facilitators
Have supervision skills that can be applied within a collaborative structure
Depth of understanding of anti-oppression and anti-racism
Comprehensive knowledge of Non Profit Organization processes (Boards, Bylaws, Incorporation, Dissolution, Legal, etc).
Ability to listen deeply and communicate clearly
Demonstrates responsibility and leadership
Desire to support COCo’s commitment to amplifying marginalized voices in the community sector
Bilingualism: functional fluency in both French and English
Ease with learning and using existing software (e.g. WordPress, Grant Connect, Google Drive, Salesforce)

Experience or Training:

Experience and interest in working in collaborative contexts
Experience in conducting and analyzing needs assessments
Experience in leading groups, overseeing processes and structures, and/or providing supervisorial support
Experience in training consultants, trainers, and facilitators
Experience in implementing anti-oppression practices in organizations
Experience with Quebec’s community sector
Experience with consulting, facilitation and/or mediation, training in organizational development contexts preferred
Experience with programming, website development, and technological processes

Knowledge:

Understands major components of organizational health (e.g. people management systems, workplace culture, strategic planning, governance and processes etc.)
Developed understanding of anti-racism and other social justice movements, and their applications in facilitation and consulting
An understanding of barriers experienced by racialized and other marginalized communities in Quebec
Understands process consulting approach

Work Environment:

You will join a team of 8-10 staff members and a community of affiliated facilitators:

A highly collaborative and non-traditional work environment
A Leadership Circle of 3 Executive Co-Coordinators
A dynamic team that is comfortable working at different paces
Currently, COCo is working remotely, collaborating across virtual platforms. We are working on a hybrid and collective return-to-work policy. We can share our thoughts on this during the interviews
In regular times, COCo staff work out of an open office environment in downtown Montreal/Tiohtià:ke/Mooniyaang

Accessibility:

COCo currently conducts its business virtually, with occasional hybrid or in-person meetings. COCo’s physical offices and bathrooms are wheelchair accessible. As we are in a shared building, we cannot guarantee a scent-free space. However, we aim to have a scent-reduced space. We are still learning about online accessibility as it relates to our work from home practices. If you have specific questions relating to the accessibility of our work from home practices or our physical office space, please email Kadi at kadid@coco-net.org.

Hiring Process:

To Apply:

All candidates are asked to fill out this form, in English or in French, instead of a cover letter. The form will also ask you to include your resume in a PDF format. Note that you cannot edit your responses after they have been submitted. If you have any problems with the form, please contact Estelle Davis (estelled@coco-net.org).

Our Hiring Process:

We evaluate all applications anonymously, to ensure a higher degree of objectivity in our selection process. Only candidates chosen for an interview will be contacted. Interviews will be conducted in both English and French and should take place during the week of December 9th 2024.

If You Wish to be Considered for Employment Equity:

At COCo, we believe our work is stronger when it benefits from the experience, knowledge and wisdom of people who have faced systemic barriers. We encourage, among others, Indigenous people, Black, people of colour, people with disabilities, people identifying as LGBTQI2, women, formerly incarcerated or institutionalized people, immigrants and people from working class backgrounds to apply. We also understand that applicants may experience a number of these identities simultaneously in ways that reinforce and nuance their experience. We are committed to creating an organization as diverse as the communities we serve.

If you wish to be considered for employment equity, you can let us know in the application form.